About the Role
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Requirements
Type: Part-Time to Full-TimePay: $20–$25/hr (DOE)
About the Role
The Event Operations Coordinator plays a critical role in the seamless execution of Chuckwagon Bistro’s luxury catering and private dining experiences. Acting as the lead logistical manager and team liaison, this role oversees everything on the operations side— venue setup, transportation, staff coordination, vendor management, and guest service. You will be responsible for executing timelines, keeping the team on brand and on time, solving problems in real-time, and creating a polished, professional environment for both our guests and crew.
This position is not just a job—it’s a leadership pipeline. You’ll begin by managing logistics behind the scenes, then grow into leading full events and staff. As the brand scales, this role is designed to evolve into a General Manager position, taking over full operations, staffing, client experience, budgeting, and more.
You’ll work side-by-side with the Executive Chef/Owner, gaining mentorship and firsthand experience in growing a modern mid-priced luxury culinary brand from the ground up.
Candidate Profile
Education and Experience
High school diploma or GED + 2 years experience in event management or related fieldOR
2-year degree in Hospitality, Culinary Arts, Business, or a related major (no experience required)
Bonus: Has passed or is pursuing the Certified Sommelier Examination, or Advanced Sommelier Certification
Core Responsibilities
Executing Event Operations
Coordinate kitchen rental schedules, transportation load-outs, and venue setup
Lead pre- and post-event meetings; create timelines and checklists for FOH/BOH teams
Manage staff check-in, uniforms, event standards, and guest experience
Solve last-minute challenges, adapt quickly, and keep events running smoothly
Serve as the primary liaison with vendors, venues, and rental companies
Track expenses, stay within budget, and maintain accurate post-event documentation
Ensure event breakdown, cleaning, and reset are handled professionally
Sales & Guest Relations
Assist in upselling premium services during planning
Conduct walkthroughs and site visits alongside sales team
Review client invoices, service satisfaction, and feedback
Maintain a strong presence during events and follow up post-event
Who You Are
Exceptionally organized and calm under pressure
Detail-obsessed, solution-oriented, and confident in leadership situations
Comfortable managing people, time, budgets, and high expectations
Driven to grow into a General Manager role with full operational oversight
Experience in catering, hospitality, restaurants, or logistics is a strong plus
Possess strong interpersonal communication skills and professionalism
Able to work flexible hours including weekends, evenings, and some holidays
What You’ll Own (Now & In GM Role)
Chuckwagon Family Values: Live them, teach them, and model them for the team
Staffing & Scheduling: Hire, train, and manage top-tier hospitality professionals
Event Execution: Lead teams in flawless guest service, event flow, and breakdown
HR & Admin: Oversee timecards, tip-outs, policies, training, and team development
Finance: Manage COGS, labor costs, cash handling, comps/voids, and vendor budgets
Inventory: Track and order all BOH/FOH supplies and oversee receiving
Brand Building: Maintain the luxury experience, elevate the product mix, and ensure repeat business
Safety & Compliance: Oversee health, safety, and incident protocols
Perks & Growth
Direct mentorship from Executive Chef/Owner
Real path to salaried General Manager role
High-exposure work with upscale clients, events, and VIP activations
Creative environment that values leadership, not just labor
Flexible scheduling with opportunities for event-based bonuses
Be part of a founding leadership team in a growing luxury brand
To Apply:
Send your resume plus a short message telling us why you’re built for this role. Bonus if you’ve worked in catering, restaurant management, event production, or logistics. If you’re on a Certified Sommelier track or have food and wine pairing experience, we want to hear about it
About the Company
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